Privacy Policy

Privacy Policy of Zénith Management

Effective Date: November 30, 2024

At Zénith Management, we are committed to safeguarding your personal data in compliance with the General Data Protection Regulation (GDPR) and Danish data protection laws. This privacy policy outlines how we collect, use, share, and protect your information.

1. Data Controller

Zénith Management is the data controller responsible for processing your personal data.

2. Information We Collect

• Personal Identification Information: Name, email address, phone number, and business-related details provided through our Calendly survey.
• Technical Data: IP addresses, browser type, operating system, and other technical information collected via cookies and similar technologies
• Usage Data: Information about how you interact with our website, including pages visited and time spent.

3. Legal Bases for Processing

We process your personal data based on the following legal grounds:

• Consent: For sending marketing communications and using certain cookies.
• Performance of a Contract: To assess potential partnerships and prepare for meetings
• Legitimate Interests: To analyse website usage and improve our services

4. How We Collect Information

• Direct Interactions: You provide personal information when you fill out forms, such as our Calendly survey, or communicate with us directly.

• Automated Technologies: We use cookies and similar tracking technologies to collect technical and usage data as you navigate our website.

5. Use of Your Information

We use the collected information for the following purposes:

• Service Delivery: To assess potential partnerships and prepare for meetings based on information provided through the Calendly survey.

• Improving User Experience: To analyse website usage and enhance our services.

• Marketing Communications: To send promotional materials, updates, and other information that may be of interest to you, with your consent.

6. Sharing Your Information

We do not sell or rent your personal data. We may share your information with:

• Service Providers: Third-party vendors, such as Google Analytics and Calendly, that assist in delivering our services. These providers are contractually obligated to protect your data and use it only for specified purposes.

• Legal Obligations: Authorities or other entities when required by law or to protect our rights and safety.

7. Data Retention

We retain personal data only as long as necessary to fulfil the purposes outlined in this policy or as required by law. Specific retention periods include:

• Calendly Survey Data: Retained for 12 months, after which it is securely deleted.

• Analytics Data: Retained for 26 months to analyse and improve our services.

8. Your Data Protection Rights

You have the following rights regarding your personal data:

• Right to Access: Request copies of your personal data.

• Right to Rectification: Request correction of inaccurate or incomplete data.

• Right to Erasure: Request deletion of your personal data under certain conditions.

• Right to Restrict Processing: Request limitations on the processing of your data.

• Right to Data Portability: Request transfer of your data to another organisation or directly to you.

• Right to Object: Object to the processing of your data under certain conditions.

To exercise these rights, please contact us at clientmanagement@zénithmanagement.com. We will respond within one month.

9. Security of Your Information

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. These measures include:

• Data Encryption: Encrypting data during transmission and storage.

• Access Controls: Restricting access to personal data to authorised personnel only.

• Regular Security Assessments: Conducting periodic reviews of our security practices.

10. International Data Transfers

Your information may be transferred to and processed in countries outside of your own. We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place.

11. Cookies

We use cookies to enhance your experience on our website. For detailed information on the cookies we use and how to manage your preferences, please refer to our Cookie Policy.

12. Data Protection Officer

We have appointed a Data Protection Officer (DPO) to oversee compliance with this policy. You can contact our DPO at Email: clientmanagement@zénithmanagement.com

13. Supervisory Authority

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet):

• Address: Carl Jacobsens Vej 35, 2500 Valby

• Phone: +45 33 19 32 00

• Email: dt@datatilsynet.dk

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy on our website and updating the effective date.

15. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

• Email: clientmanagement@zénithmanagement.comc

By using our services, you acknowledge that you have read and understood this Privacy Policy.